TIES is a multidisciplinary engineering and technical services company offering integrated expertise across mining, geology, mineral processing, environmental, mechanical, electrical, and civil engineering services.We are seeking a highly organized, proactive, and detail-oriented Finance Manager to support the Company’s operations.
The Finance Manager will be responsible for overseeing the company’s financial management and project cost control. The role will ensure strong financial controls, accurate reporting, regulatory compliance, and effective cash-flow management to support the company’s projects and day-to-day business operations.
The position will work closely with the Managing Director, OTSM, Project Coordinator, Procurement team, and project teams to ensure that financial and administrative activities are properly planned, controlled, documented, and aligned with company objectives.
KEY RESPONSIBILITIES
1. Financial Management
• Manage the company’s day-to-day accounting and financial operations.
• Prepare and monitor annual budgets, cash-flow forecasts, and financial plans.
• Oversee accounts payable, accounts receivable, bank reconciliations, and general ledger activities.
• Prepare timely monthly, quarterly, and annual financial reports.
• Monitor company profitability and provide financial analysis to management.
• Ensure financial records are accurate, complete, and properly maintained.
2. Project Cost Control
• Monitor project budgets and track planned versus actual expenditure.
• Monitor project commitments, project margins, and overall financial performance.
• Identify cost overruns, budget variances, and potential financial risks.
• Work with project teams to ensure expenditure remains within approved budgets.
• Provide regular project cost reports and financial updates to management.
3. Cash Flow and Payments
• Monitor the company’s cash position and upcoming financial requirements.
• Prepare and maintain cash-flow forecasts.
• Prioritize payments based on business needs, approved budgets, and available cash.
• Monitor outstanding client invoices and coordinate follow-up on overdue receivables.
• Ensure suppliers and service providers are paid accurately and on time, subject to approved procedures.
4. Financial Controls and Compliance
• Maintain effective internal financial controls and approval procedures.
• Ensure all financial transactions are properly authorised and supported by appropriate documentation.
• Ensure compliance with applicable tax, accounting, statutory, and regulatory requirements.
• Coordinate external and internal audits and provide required financial documentation.
• Identify financial control weaknesses and recommend corrective actions.
• Ensure company financial policies and procedures are consistently followed.
5. Payroll and Staff Claims
• Oversee monthly payroll preparation and ensure payroll information is accurate and timely.
• Review staff advances, per diem, allowances, and expense claims.
• Ensure staff expenses are properly supported, approved, and recorded.
• Monitor outstanding staff advances and ensure timely retirement of advances.
6. Procurement and Expenditure Support
• Work closely with the Procurement team to ensure purchases are within approved budgets.
• Review financial implications of procurement requests and major expenditures.
• Ensure procurement-related payments are supported by appropriate documentation and approvals.
• Monitor expenditure against approved project and departmental budgets.
7. Fixed Assets and Records Management
• Maintain and regularly update the company’s fixed asset register.
• Ensure accurate recording of asset acquisitions, transfers, disposals, depreciation and related financial information.
• Ensure proper documentation and authorization for asset purchases, transfers, disposals and write-offs.
• Coordinate periodic physical verification of company assets and reconcile findings with the asset register.
• Establish and maintain appropriate internal controls to safeguard company assets and financial resources.
• Monitor compliance with company policies and procedures relating to asset management.
• Liaise with Administration and relevant departments on asset custody, allocation, movement and condition.
8. Management Support and Reporting
• Provide the Managing Director with timely and accurate financial and administrative information.
• Prepare management reports, financial analysis, and cash-flow updates as required.
• Highlight financial, operational, and administrative risks to management.
• Recommend appropriate corrective and preventive actions.
• Support management in financial planning, decision-making, and business operations.
• Education: Bachelor’s Degree in Finance, Accounting, Commerce, Business Administration, Economics, or a related field, depending on the requirements of the position.
• Experience: 3 to 5 years of relevant experience in finance, accounting, financial management, or a related field.
• Professional Skills: Strong knowledge of financial management, budgeting, accounting, financial reporting, taxation, and internal controls, with good analytical, communication, organizational, and leadership skills.
• Software’s: Proficiency in relevant accounting/financial management software and high standards of integrity, confidentiality, and accountability.
• Reports To: Managing Director
• Works Closely With: OTSM, Project Coordinator, Procurement Team, Finance Team, HR/Admin, and Project Teams.
TIES is committed to promoting equal employment opportunities and encourages applications from all suitably qualified candidates. Female candidates are particularly encouraged to apply.
NB: FEMALE CANDIDATES ARE PARICULARLY ENCOURAGED TO APPLY.
Only shortlisted candidates will be contacted.